Creating an Inventory of Your Digital Assets

And how to go about it.

Creating an Inventory of Your Digital Assets

At the moment, it may all be in your head, it may be written down. But I bet your digital assets are not catalogued or stored in a safe secure place that is  accessible to a chosen few in the event of your death.

It’ll Take Time

Creating an inventory of all of your digital assets is not an easy task. If you are, like me, a prolific and disordered creator as well as consumer of digital content with multiple accounts spread across business and personal, then its probably going to take a very long time. If on the other hand you are just starting out on your digital journey, are predominantly a consumer, with just an email, a Facebook account and perhaps an account with Amazon, then its going to go a lot faster. I suspect however, that if you are on this site, then you will already have created a lot of digital content or have created a many different accounts across many different genres of Internet services.

There are quite a few steps to this and whether you need to do them all will very much depend on how many assets and accounts you have, whether they are personal or business, whether they are financial or social and lastly how much value they have to you now, or to others once you are no longer here.

In this post I will give an outline of the process and in subsequent posts get into the detail of how you might achieve a secure and full inventory of all your digital assets. As I go along, I will also be looking at my own situation and making sure I practice what I preach!

(1) List Your Assets

The first thing to do is to simply list your assets. It’s easier if you use a spreadsheet for this as we will later want to be able to divide this list up into different types of assets. Simply purchase adipex diet pills list the name of all your assets in one column. Give them a name which makes sense. I will be using the list of digital asset types to help me remember what I have. As we go through the process, expect this list to grow with more detail against each asset.

(2) Categorise

Categorisation of your assets will help you understand the scope of your digital estate. Broadly this will mean firstly looking at the top most category. For me, this means determining if the asset is a Business Asset or a Personal Asset. Of course within each category, I am going to have similar assets, such as images, videos, emails etc. But the ownership of those is what I am seeking to quantify, as each will eventually be treated differently. Within each of these two major categories, I will sub-categorise these assets further to help me better understand what each is used for and its value to me or the business.

(3) Add Further Detail

Essential when making a list of assets will be to ensure that you have added the detail required to locate and access the asset. This means account details and passwords. This could be for online accounts or it could be to enable access to your devices; a computer, mobile device or laptop. It may simply be to say where you store your memory sticks full of photos you may have taken. All should be considered when creating your inventory.

(4) Secure your List

Once you have your list of all your assets, you will need to treat it with great care and store it in a secure place. A variety of options exist from printing it off and storing it somewhere securely to storing it online using one of the available specialised services. What you should not do is to keep it as part of your will as it could become a matter public record.

 

Leave a Reply

Your email address will not be published.